University employees have a lot on their plates. They are responsible for educating the next generation while trying to keep faculty, staff, alumni, parents and students all happy. Plus professors are under pressure to publish and oversee student projects. Add to that the need to keep track of various items that are constantly be borrowed by students and other faculty and the task can seem overwhelming. Fortunately, Stockpile quick online inventory system can help you easily manage your inventory, whether you keep it in-house or loan it out to other departments within the university. Keep reading to learn more.
There are two types of inventory, those items that can be shared across the university and those that are unique to specific departments. Whichever type of inventory you manage, Stockpile can help. Actually, Stockpile is the solution you need even if you have both types of inventory on hand. Stockpile is quick and easy to setup but there are a few things that you need to know before you start.
- Create Item Records Carefully - Stockpile is fully customizable, allowing you to create the fields that will be most beneficial for you. Don't rush when you are creating item records. Choose categories that will make sense, not just to you but to others as well. The more searchable your records are, the easier it will be for people to locate the items that they are looking for. Remember that you can include photos in item records. Even the most thorough description is no match for a photograph. Avoid confusion by including photos and descriptive details such as size, weight, color, etc.
- Use Areas and Locations - An item may be stored in a location such as a storage closet. Within that location it might be in a particular area such as the top shelf of the metal bookshelf. The more specific you are, the easier it will be for others to locate items. For more information on areas and locations, click the links.
- Share Your System - The best system in the world won't work if you don't let others know that you're using it and teach them how it works. Once you've entered items into Stockpile you need to be sure that others are updating the item records when they borrow or move items.
- Encourage Other Departments to Give It a Try - As you use Stockpile you'll start to see the benefits, share the wealth and encourage other departments to use it as well. This can provide benefits across the university because it allows other departments to see what supplies are available within the community. This can eliminate the need for duplicate purchases and can improve projects as everyone has access to the best resources.
Stockpile Quick Online Inventory System Can Make Your Job Easier
If you've got inventory, you need Stockpile quick online inventory system. Whether you're tracking items within a single department or across the university, Stockpile can help. You can even run reports with Stockpile that can help you track your annual expenditures and the lifespan of your purchases. Stockpile can help with whatever inventory challenges you face. Try it today!
